Digitisation: Capture, Quality & Estimation
Section outline
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What digitisation is, drivers (access, preservation, service, compliance), and the shape of a records-digitisation project.
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Records survey, appraisal, de-stapling and batching, scanner selection, and the scanning workflow for loose, bound and fragile material.
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Turning images into searchable, extractable text; printed OCR vs handwritten text recognition (HTR); when each applies and their limits.
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Capturing metadata at the point of capture, classification, and item- vs file-level indexing - the biggest driver of cost.
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Image QA/QC, completeness checks, resolution and colour targets, and defensible sign-off.
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Sizing and costing: plan ~2,000 pages per standard archive box (~1,800 if foldered), ~10,000-12,000 pages per shelf metre; full-cycle throughput ~1,500 pages/operator-day for mixed records (1 box ~ 1-1.5 operator-days). Material mix and metadata depth swing this 5-10x.
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Ingest into the EDRMS/archive, digital preservation basics, returning/archiving originals, and the closeout report.
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